Privacy Notice - Data Protection Act 1998

We, The Radclyffe School, are a data controller for the purposes of the Data Protection Act.

We process personal information relating to our students and may receive information about them from their previous school or college, local authority, the Department for Education (DfE) and the Learning Records Service. We hold this personal data to:

  • support our students’ learning
  • monitor and report on their progress
  • provide appropriate pastoral care; and
  • assess the quality of our services

Information about our students that we hold will include their contact details, national curriculum assessment results, attendance information, any exclusion information, where they go after they leave us and personal characteristics such as their ethnic group, any special educational needs they may have as well as relevant medical information. For students enrolling for post 14 qualifications, the Learning Records Service will give us the unique learner number (ULN) and may also give us details about your learning or qualifications.

In addition, once our students reach the age of 13, the law requires us to pass on certain information about them to Positive Steps (Oldham) who have responsibilities in relation to the education or training of 13-19 year olds. We provide them with these students’ names and addresses, dates of birth, name(s)/address(es) of their parent(s)/guardian(s) and any other information relevant to their role. We may also share certain personal data relating to children aged 16 and over with post-16 education and training providers in order to secure appropriate services for them.

A parent/guardian can ask that no information apart from their child’s name, address and date of birth be passed to Positive Steps (Oldham) by informing Mrs G Barker (Data Controller) in writing. This right is transferred to the child once he/she reaches the age 16.

We will not give information about you to anyone without your consent unless the law and our policies allow us to.

We are required, by law, to pass certain information about our students to our local authority (LA) and the Department for Education (DfE).

If you need more information about how our local authority and/or DfE collect and use your information, please visit:

If you want to see a copy of the information we hold and share about you then please contact Mrs G Barker or Mr N Hardy using the usual school contact details below.